Institute of Certified Bookkeepers

Automation (even AI) can be thought of as:

  • Quicker thinking
  • Quicker processing
  • More competent processing
  • More consistent processing
  • Recognising changes in behaviour within the processing
  • Recognising consistent data and recommending the appropriate processing

Why is it Good for Us?

“Electronic circuits function about a million times faster than biochemical ones, so machines should think about a million times faster than the minds that built it”.

There remains a large amount of bookkeeping that is the creation of records based on written or electronic data. A significant amount of this record creation is identification of what that data is and applying a consistent behaviour to its recording and its allocation. In effect a mechanical process.

The proposition is that by using artificial intelligence techniques that “function about 1 million times faster than biochemical ones” with consistency, we will be far more efficient in providing the data processing parts of what we do.

What Does it Give Us?

The development of computerised processing has been improving our ability to process (perform mechanical tasks) quicker.

More recent developments enable the machine to learn behaviour that has been repeated.

For example, I recently upgraded my GPS driving system. Now when I get into the car and turn the machine on it recognises where I am. It knows the time day and it suggested I might want to drive home. I use my voice, the machine recognises the words and sets the route to drive home. In the morning it suggests I might be going to work. When I have parked the car and then look at my iPhone I notice the iPhone has recorded the location where I parked the car. All these are examples of ways that the machine is processing in ways that we may have previously processed ourselves. Arguably, the machine is now doing thinking for us that we’re too lazy or time poor to do ourselves.

I am actually preparing this note using dictation software. The machine is processing recognising my voice and turning it into text with a scary amount of accuracy.

What does A.I. give us? Using these simple examples we see that the computer has been programmed to receive data and recognise trends in that data and behaviour and suggest the next action or an appropriate process to put in place.

  • Updated: 11 February 2020
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