Institute of Certified Bookkeepers

ICB Bookkeepers Reference Guide

Tel – 1300 85 61 81
www.icb.org.au

Support Emails
Member Services ICB Administration admin@icb.org.au
Member Support Support support@icb.org.au

Bookkeepers helping Bookkeepers helping Businesses

Contact InformationPhoneWeb
Insurance
Insurance Made Easy 1800 64 12 60 imeinsurance.com.au
All insurance matters icb.org.au/Approved-Products/Insurance
Tax Office
General Enquiries 13 72 26 ato.gov.au
ABR 13 28 66 abr.gov.au
Business Tax 13 92 26 ato.gov.au/Business
Employer Tax 13 72 66 ato.gov.au/General/Employee-share-schemes/Employers
Bookkeeper Resources   ato.gov.au/Tax-professionals
Calculators   ato.gov.au/Calculators-and-tools
Superannuation 13 10 10 ato.gov.au/Super
BAS Agent 13 72 86 ato.gov.au/Tax-professionals
Non-Profit 1300 130 248 ato.gov.au/Non-profit
Report a Scam 1800 008 540 reportemailfraud@ato.gov.au
Bookkeeper Education
Find Where to Study icb.org.au/Professional-Development
ICB Accredited Training Providers icb.org.au/Professional-Development/Further-Education-Supervision/Accredited-Training
ICB Upcoming Webinars icb.org.au/CPE
ICB Recorded Webinar Library icb.org.au/Members/Webinars
Payroll and Employer Requirements
Employer Obligations 13 28 46 business.gov.au
Dept of Employment 1300 488 064 jobs.gov.au
Fair Work Ombudsman 13 13 94 fairwork.gov.au
BAS Agent Information
For all things ‘BAS Agent’   icb.org.au/BAS-and-BAS-Agents
Tax Practitioners Board 1300 362 829 tpb.gov.au
Software Support and Guidance
MYOB Support 1300 555 123 myobaustralia.custhelp.com/
Intuit Support 1800 046 038 help.quickbooks.intuit.com
Xero Support   xero.com/support
Reckon Support 1902 223 101 reckon.com/support

Compliance Bookkeeper Deadlines

DatesRelevant to:Activity
21st Every Month
  • Monthly BAS, PAYG, IAS payments
15th January Large/Med Taxpayers
  • Key date for lodgement of Income tax returns for non-individuals if return not required earlier i.e. 1st December
28th January Qtr 2 (Oct to Dec)
  • Superannuation guarantee to be paid to super funds and provide advice to employees
28th February Qtr 2 (Oct to Dec)
  • BAS – lodge and pay
28th February Annual GST return
  • Key date for lodgement & payment in some circumstances
28th February Companies & Superfunds
  • Lodgement and payment if not required earlier
31st March Year 1 April to 31 March
  • Provide car odometer readings for FBT calculations
28th April Qtr 3 (Jan to Mar)
  • BAS – lodge and pay
  • Superannuation guarantee to be paid to superfunds and provide advice to employees
21st May FBT yr end 31 March
  • Lodgement and payment of FBT return
Pre 30 June Qtr 4 (Apr to Jun)
  • Pay Superannuation guarantee before 30 June in order to obtain tax deduction
14th July Financial Year
  • Payment summaries to employees
28th July Qtr 4 (Apr to Jun)
  • BAS – lodge and pay
  • Superannuation guarantee to be paid to superfunds and provide advice to employees
14th August Financial Year
  • Payment Summaries to be provided to ATO
21st August GST Instalment choice
  • Final date for monthly GST reporters to elect to lodge annually
28th August Financial Year
  • TPAR form
30th September Financial Year
  • Payment Summaries to be provided to ATO – Bas Agents
21st October PAYG Instalment
  • Annual PAYG Instalment vary rate, lodge and pay
28th October Qtr 1 (Jul to Sep)
  • BAS – lodge and pay
  • Superannuation guarantee to be paid to superfunds and provide advice to employees
28th October GST Instalment choice
  • Final date for quarterly GST reporters to elect to lodge annually
31st October Financial Year
  • Income tax returns due (if no tax agent)
1st December Financial Year
  • Key date for payment of income tax for previous year. Check with tax agent.

Marginal Tax Rates 2018–2019 (+Medicare)

Taxable IncomeTax Payable
$0 – $18,200 Nil
$18,201 – $37,000 Nil + 19% of excess over $18,200
$37,001 – $90,000 $3,572 + 32.5% of excess over $37,000
$90,001 – $180,000 $20,797 + 37% of excess over $90,000
$180,001+ $54,097 + 45% of excess over $180,000

Public Holidays 2018–2019

DateHolidayState
2018
6th August Picnic Day NT
4th September Queens Birthday WA
28th September AFL Grand Final Day VIC
1st October Labour Day ACT, NSW, SA
Queens Birthday QLD
6th November Melbourne Cup VIC
Christmas Eve
(Part day)		 24th December SA
Christmas Day 25th December National
26th December Boxing Day National
Proclamation Day SA
31st December New Years Eve (Part day) SA
2019
1st January New Years Day National
28th January Australia Day National
4th March Labour Day WA
11th March Canberra Day ACT
March Public Holiday SA
Eight Hours Day TAS
Labour Day VIC
19th April Good Friday National
20th April Easter Saturday All except TAS & WA
21st April Easter Sunday ACT, NSW, QLD, VIC
22nd April Easter Monday National
23rd April Easter Tuesday TAS
25th April Anzac Day National
6th May May Day NT
Labour Day QLD
27th May Reconciliation Day ACT
3rd June Western Australia Day WA
10th June Queens Birthday All except QLD & WA

School Holidays 2018–2019

StateTerm 3
2018		Term 4
2018		Term 1
2019		Term 2
2019		Term 3
2019		Term 4
2019
ACT 23 Jul
– 28 Sep		 15 Oct
– 21 Dec		 4 Feb
– 12 Apr		 29 Apr
– 5 Jul		 22 Jul
– 27 Sep		 14 Oct
– 16 Dec
NSW 24 Jul
– 28 Sep		 15 Oct
– 19 Dec		 29 Jan
– 12 Apr		 29 Apr
– 5 Jul		 22 Jul
– 27 Sep		 14 Oct
– 20 Dec
NT 24 Jul
– 28 Sep		 15 Oct
– 13 Dec		 29 Jan
– 12 Apr		 23 Apr
– 28 Jun		 23 Jul
– 27 Sep		 14 Oct
– 12 Dec
QLD 16 Jul
– 21 Sep		 8 Oct
– 14 Dec		 29 Jan
– 5 Apr		 23 Apr
– 28 Jun		 15 Jul
– 20 Sep		 8 Oct
– 13 Dec
SA 23 Jul
– 28 Sep		 15 Oct
– 14 Dec		 29 Jan
– 12 Apr		 29 Apr
– 5 Jul		 22 Jul
– 27 Sep		 14 Oct
– 13 Dec
TAS 23 Jul
– 28 Sep		 15 Oct
– 20 Dec		 5 Feb
– 12 Apr		 30 Apr
– 6 Jul		 23 Jul
– 28 Sep		 15 Oct
– 20 Dec
VIC 16 Jul
– 21 Sep		 8 Oct
– 21 Dec		 29 Jan
– 5 Apr		 23 Apr
– 28 Jun		 15 Jul
– 20 Sep		 7 Oct
– 20 Dec
WA 16 Jul
– 21 Sep		 8 Oct
– 13 Dec		 4 Feb
– 12 Apr		 29 Apr
– 5 Jul		 22 Jul
– 27 Sep		 14 Oct
– 19 Dec

Workcover

StateWebsitePhone
ACT www.accc.gov.au 02 6205 0200
NSW www.workcover.nsw.gov.au 13 10 50
SA www.rtwsa.com 13 18 55
WA www.workcover.wa.gov.au 1300 794 744
QLD www.worksafe.qld.gov.au 1300 362 128
NT www.worksafe.nt.gov.au 1800 019 115
TAS www.workcover.tas.gov.au 1300 776 572
VIC www.worksafe.vic.gov.au 1800 136 089

Payroll Tax

StateWebsitePhone
ACT www.revenue.act.gov.au 02 6207 0079
NSW www.revenue.nsw.gov.au 1300 139 815
SA www.revenuesa.sa.gov.au 08 8204 9880
WA www.finance.wa.gov.au 08 9262 1400
QLD www.treasury.qld.gov.au/taxes-and-royalties 1300 300 734
NT treasury.nt.gov.au/dtf/revenue 1300 305 353
TAS www.sro.tas.gov.au 03 6233 2813
VIC www.sro.vic.gov.au 13 21 61

Payroll Tax Thresholds 2018–2019

StateWage ThresholdsRate
AnnualMonthly
ACT $2,000,000 $66,667 6.85%
NSW $850,000 $63,699 5.45%
SA $600,000
01/01/19 to $1,500,000		 $50,000 2.5%–4.95%
WA $850,000 $70,833 5.50%
QLD $1,100,000 $91,666 4.75%
NT $1,500,000 $125,000 5.5%
TAS $1,250,000 $106,164 6.1%
VIC $650,000 $54,166 4.85%

Payroll Tax: www.payrolltax.gov.au/harmonisation/payroll-tax-rates-and-thresholds

ATO Rates and Thresholds 2018–2019

TypeThresholdConditions
Capital Acquisitions

>$100 (Inc GST)
>$20,000 (Ex GST)
SME system

 >$300
(Inc GST) in some cases
Superannuation $450 per month
($350 for Hospitality)		 9.50%
Car Limit
Fuel Efficient Car Limit
Luxury Tax		 $57,581
$75,526
$66,339		 $5,235 max GST
Wage Tax Free Annual Threshold $18,200 08 9262 1400
TypeThresholdConditions
Superannuation Maximum Contribution Base
for Super Guarantee

Concessional contributions		 Per Quarter:
$54,030

$25,000 All ages
Motor Vehicles
(Non-Rotary Engine)		 Flat rate 68c per km

Typical Tax Code Usage

Tax CodeBASSimpler BASDescriptionTypical Uses
GST G1
G11		 G1/1A
1B only		 Goods and Services Tax
  • GST transactions where claimable by the business
FRE
NCF		 G3
G10
G11
G14		 G1 only GST Free
  • Bank charges
  • Payments to suppliers who have an ABN but are not registered for GST
  • Interest expense
  • GST free food items and other free items under the act
  • Overseas expenses where the total GST is not paid via the customs agent
ITS
INP		 G4 G1 only Input Taxed Sales
  • Interest Income
  • Residential rent received
INP
NCI		 G13 Not Reported Input Taxed Purchases
  • Expenses where an input tax credit is available however is prohibited under the act to claim the GST because those expenses deemed input taxed e.g. residential rent expenses
  • Expenses to financial suppliers
N-T
NT		   Not Reported Not Reportable on BAS

BAS Excluded
  • Wages
  • Superannuation
  • Tax Payments
  • Fines
  • Shareholder loans
  • Dividends received/paid
  • Depreciation
  • Principal payments on finance
  • Private expenses, or private portion of expenses that are not tax deductible
  • Non-deductible entertainment
  • Trans coded to Suspense/Query account
  • Donations
  • Australian Securities & Investment Commission fees
  • Stamp Duty
CAP
CAG
CFE
CAF
NCG		 G10 1B GST only GST on Capital Acquisitions

Capital Acquisitions

FRE of GST
Non-capital acquisitions
  • Capital purchases e.g. plant & equipment
  • Capital purchases bought overseas
EXP G2 G1 Export Sales
  • Sales to overseas customers
NEG     Negative GST
  • Income and expenses in same transaction

Tax Codes Info: icb.org.au/Resources/GST--BAS/Comparing-Tax-Codes-in-Software

BAS Agent

Certificate IV Bookkeeping or Accounting, including the approved GST/BAS Course which is the Activity Statement Unit and the Payroll Unit and 1400 hours in the last 4 years of Relevant Experience. Registration is for 3 years; renewal of your registration is required to continue providing BAS services.

Remember to notify the TPB of any change of details and every time you renew your Professional Indemnity Insurance.

BAS Agent Only Services

Only BAS Agents and Tax Agents can provide BAS services of:

  • Advice and lodgement of PAYG Withholding, BAS, TPAR and SGC Statement.

Are you being relied on to give the client confidence that their BAS provision obligations are being met? Then yes you are providing a BAS Service.

If you ask questions of others for interpretation or explanation of the system then no you aren't being relied on and you aren't providing a BAS Service. Unless you are a registered agent or an employee of the business you may not complete or lodge a client's BAS

National Fair Work Standards for Payroll

StandardHours/Days/WeeksConditions
Maximum Weekly Hours 38 hours + Additional hours if required, paid as per award or agreement
Parental Unpaid Leave Up to 12 months  
Annual Leave 4 weeks / 152 hours (38wk) Additional week for certain shift workers

Unused annual leave accrual will carry over to next payroll year
Personal Leave / Carers Leave 10 days

+2 days unpaid carers leave (if required)

  
Compassionate Leave 2 days paid each time family / household member dies. Separate to Personal Leave Unpaid for casuals
Long Service Leave As per State legislation and relevant award States provide for ability to pay out LSL pro-rata after certain amount of service; refer to State guidelines for detail
Community Service Leave Up to 10 days jury service. Unpaid leave for voluntary emergency service  
Notice of Termination Up to 4 weeks (5 weeks if over 45 and 2 years continuous service) Based on length of service
Redundancy Pay Up to 16 weeks Based on length of service
Provide Fair Work Information Statement to any New Employee  www.Fairwork.gov.au/FWISdocs/Fair-Work-Information-Statement.pdf
Paid Parental Leave Up to 18 weeks Government funded DHS

$719.35 per week before tax
Fair Work Minimum Wage $18.93 per hour $719.20 per week

Starting Employment Kit

Reference icb.org.au/Resources/Payroll/New-Employee-Guide for complete checklist

Reference icb.org.au/Resources/Payroll for all things payroll

All Employees

For any queries relating to pay rates, conditions, allowances, terminations, entitlements and so on, you must refer to the Industrial Instrument, (i.e., Modern Award or EBA), Fair Work Ombudsman and State Body

ICB Resources

  • Updated: 30th November, 2018
loading